June 2012 ACCESS Advantage
Pamper the Planet!
One of the hottest continuing trends in meeting and event planning today is "going green." This includes taking steps to make your event more eco-friendly, and there are several easy and significant ways to do that.
Set goals. You'll be doing this anyway as you plan your itinerary, so simply include green goals and share them with your suppliers, delegates and speakers. Your green checklist can include:
- Reducing your group's amount of waste by recycling (ask your meeting venue to provide visible and accessible recycling containers for paper, metal, plastic and glass) and composting
- Reducing energy and food consumption (decide how much lighting and food & beverage quantities you really need. Turn off equipment between sessions)
- Minimizing harmful transportation emissions by offering group transportation or carpooling and planning the shortest routes for the most people.
Go paperless. Use new media and electronic technology to cut down your paper use. Create a conference web site. Offer electronic registration and confirmation. Advertise using the internet and/or email. Use iPads for manifests and other organizational tasks, as well as teambuilding activities.
Bulk up. Ask your food and beverage service providers to use bulk dispensers for sugar, salt, pepper, cream and other condiments. Ask them to minimize packaging or make it recyclable (no Styrofoam).
Sleep lightly. Choose a hotel that offers a linen reuse program, encourage towel reuse and environmentally friendly amenities in guest suites.
Watch what you eat. Provide local, seasonal produce as well as vegetarian meals and ask food vendors to donate extra un-served food to local charities.
Print smart. Have all printed materials published on both sides of the page and on recycled paper using vegetable-based inks.
ACCESS Destination Services is proud to incorporate these and other earth-friendly ideas in our meeting and event services. To discuss other "green" meeting practices, or to plan your next green meeting, contact us today!
Palm Springs - Travel Alert
People often think larger groups are harder to manage when it comes to transportation. After all, keeping up with 500+ people can be a challenge. Under what circumstances is organizing and keeping track of 130 people more challenging than a large group? When they've all been rerouted last minute from an international trip and are flying into Southern California into five different airports all at different times. That's the challenge ACCESS Palm Springs faced when a prominent hydraulics company called to alert them that the company's incentive trip to an island in the Caribbean had just been moved to Palm Springs.
"It was Wednesday morning," recalls Barb Smith, Partner, ACCESS Palm Springs, "and the meeting planner told me the meeting was scheduled to start Friday! That meant the company could either abandon its plans to recognize its partners with a the following year or try to relocate the entire event...in 48 hours!"
The company chose to relocate its incentive to Palm Springs, confident that ACCESS would deliver.
Though she was surprised by the request, Barb never doubted she could bring together an event that would exceed the company's and guests' expectations. But getting everyone there on time was another matter. "Our client rebooked the flights of 130 participants," she explained. Though that's not a lot of people, last minute arrangements meant travelers couldn't all be flown into the same airport on the same day." Eight attendees were rerouted to the airport in Los Angeles; 27 to Orange County; 12 to San Diego; 14 to Ontario and the rest to Palm Springs - five different airports and 38 different flights.
The ACCESS Palm Springs team worked with other ACCESS partner offices to meet everyone at their respective airports and shuttle them to Palm Springs for a spectacular event. They didn't lose a single traveler!
The client was impressed with ACCESS' quick thinking and professionalism: "I think we broke the sound barrier with the speed in which this program was pulled together," said the client in a follow-up letter. "The ACCESS team stepped up to the plate in admirable style! You're all rock stars!"
Contact the ACCESS Palm Springs team today!
Northern California - Make the Most of Your Stay in the City by the Bay
When your group plans a trip to San Francisco, be sure to let ACCESS Northern California show you around.ACCESS Northern California's local and extensive knowledge of the city enables them to give you a customized program that's perfect for your group!
Fillmore Street: Named one of America's Best Shopping Streets Located between Japantown and Pacific Heights, Fillmore Street has been named one of America's best shopping streets by US News. Here's what they had to say: "Counterbalancing New York as a coastal heavyweight, San Francisco (with some assistance from Los Angeles) establishes West Coast culture. However, shopping in San Fran is surprisingly decentralized: While the Union Square area hosts the most recognizable stores, Fillmore Street is the best place to catch the up-and-coming trends." Let ACCESSNorthern California's knowledgeable fashion experts show your group around one of the most unique shopping spaces in the entire city.
The Mecca for Michelin Rated Restaurants: San Francisco and the Wine Country While three-star restaurants The French Laundry and Meadowood retain the highest distinction in the MICHELIN Guide San Francisco, Bay Area & Wine Country 2012, the most notable newcomers include three new two-star restaurants; Benu, Saison and Baume. In addition, 39 restaurants earned a single star with some new entries in that category including Michael Mina and Sons and Daughters. ACCESS Northern California can arrange for your group to visit these and many other fine restaurants during your stay.
America's Cup in 2013: San Francisco's Waterfront at its Finest The nine-series America's Cup Race is scheduled for September 7-22, 2013, but a number of pre-cup racing challenges are scheduled to begin in July. The famous waters of the San Francisco Bay will be buzzing with excitement, and there will be no better time to experience San Francisco by water!
The Golden Gate Bridge Turns 75! This year marks the 75th anniversary of this famous and ingenious structure, and San Francisco is hosting many exciting events to celebrate. Let ACCESS Northern California create a unique, custom-designed Golden Gate themed event for your group!
ACCESS Northern California is the leader in providing comprehensive Destination Management services in San Francisco, Monterey/Carmel, Half Moon Bay, Wine Country, Silicon Valley and Lake Tahoe. Contact the team today.
"Kick the Can" Ice CreamWith summertime almost here, ACCESS Palm Springs shares one of their favorite (and fun, interactive) recipes perfect for picnics or for camping trips with the family. For each flavor, you will need (1) one-gallon and (1) one-quart paint can (from your local home improvement store).
- 1 Bag Rock Salt
- Crushed Ice
In the Quart can mix the following ingredients:
- 3/4 cup Whole milk (no substitutes)
- 1 cup Cream
- 1/3 cup Sugar
- 1/2 teaspoon Vanilla
- Flavoring of your choice (Hint- whole ingredients are best such as berries, cookies, etc. Go as light on any liquid flavoring ingredients as possible.)
Once all ingredients are in the quart can, secure the lid and place the quart can inside the gallon can. Pack the gallon can with layers of crushed ice and 3/4 cup rock salt. Secure the lid on the gallon can and let the kids (or the "big kids") kick the can around outside for 15 minutes...make sure they don't overdo it as the lid can come loose and you will lose all the ingredients. The key is to simply keep the ingredients in motion for 15 minutes.