May 2007 ACCESS Advantage


Tantalizing Tent-ations provide Art in Motion!

Tantalizing Tent-ations

When a forward-thinking client of the Orange County ACCESS team requested visually dynamic, hi-tech, on-property evening events for a 250+ VIP group, plans were set in motion which included team brainstorming sessions resulting in two themed tented events; a gala and a casual celebration with subtle California styling for each – both capitalizing on the blank canvas potential only a tent can offer up so naturally and so perfectly!

Muslin scrim draped the two primary tent walls and each night it received a different artistic interpretation through the use of advanced and skillfully created lighting techniques and accent décor captivating to the senses. What made the “blank canvas” so appealing was that not only did the “artwork” change between the two evenings, but it changed within the two events as well – in subtle transformations much like the slow turn of a kaleidoscope.

“Art in Motion” was the theme for the first event. Taupe satin linens and centerpieces consisting of clear, square vases with colored beads and floral accents covered the cocktail and belly bar tables in the reception area. Hanging silk lanterns in purple, green, and orange were suspended overhead. The reception was separated from the dining area by a textural, shimmering transitionary drape mounted with a theatrical pulley system allowing for full reveal affect at the appointed time. A bagpiper, always unique and unexpected, signaled the start of dinner and the showcase “surround” experience of artwork projection began.

Soft brushstroke watercolor projections, some seaside representations, others an explosion of floral images, slowly diffused from one image to the next as the 5 courses were served. The look (both the lighting and the table treatments) was vivid and dramatic. The unique and sophisticated sounds of guitar, viola, the “Chapman stick” and “Drumcussion”, in ensemble format, further stimulated the senses as did the delectable cuisine of the St. Regis Monarch Beach chefs.

The second and more casual tented event was “California Coastal”, a sensory experience of subtle California styling, in the cool color palette of oceanic turquoise and shades of blue contrasting with the rich wood and leather sported by the dining tables and chairs. The changing color projections this night were comprised of California cool colors in various soothing and softly swirling patterns which at times produced the feeling of soothing running water along the walls. A high energy band provided the perfect contrast.

A central wooden bar with all-around walk up service provided a dimensional focal point around which food stations and multi-textural seating conversation pods were arranged, lounge fashion. Simple, yet artful centerpieces of sea glass and sand layered into glass containers caught the eye. Pods of oversized lanterns, suspended overhead, were illuminated this night in a blue and white color scheme.

Not only were the ceiling lanterns and scrim surround re-used and re-purposed, but all of the equipment that necessitated the in-depth production schedule was already in place for the second night’s event allowing for a consolidated set up, undisturbed by the daily program schedule in the ballroom. Equipment already in place serves to reduce costs for a subsequent event, so for your next program allow ACCESS  Destination Services to partner with you on creating multiple unique events such as these.


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“While we have gone through, of course, revisions, changes, etc. [your Program Manager] has maintained his cool, while being respectful to both myself and the staff here at the hotel. I certainly get the feeling that making the client happy is his top initiative”!!

Director, Special Events
Fidelity Investments